Board Corporate Secretary
The Ontario Genealogical Society
Position Description for the Corporate Secretary
Term
- Two-year term, with possibility of a second term
- Elected by Members at the AGM in odd numbered years
Key Responsibilities
- Works collaboratively with the President to support the Board in fulfilling its organizational responsibilities
- Causes to be kept a roll of the names and addresses of the Members, in whatever form.
- Ensures the proper recording and maintenance of minutes of all meetings of the Board.
- Attends to all correspondence on behalf of the Board.
- Maintains custody of all minute books, documents, registers and the seal of the Society and ensures that they are maintained as required by law and in whatever format(s) they are kept.
- Ensures that all reports are prepared and filed as required by law or requested by the Board.
- Gives such notice as required by the Bylaws of all Annual and Special Meetings of Members.
- Attends and records the Minutes of all Annual and Special meetings of the Members.
Qualifications
- Prior experience working as a member of a Board of Directors
- Experience working on a team
- Should possess an expertise in organizational, communication and meeting planning skills
- Should share a passion for family history/genealogy
Requirements
- Must be a member of the OGS by the time of the elections at the Annual General
Meeting - Must complete the OGS Confidentiality Agreement; Code of Conduct; and Conflict of
Interest Policy and Acknowledgement documents
Time Commitment
- Approximately 6-8 hours per week
2025 Candidate Application Process
To apply as a candidate for the Board of Directors, interested members (or those that wish to become members by the time of the AGM) will need to do the following:
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- Email the completed application form, along with your resume and cover letter to [email protected]
Deadline for submission of applications is 11:59pm on Monday, April 14th, 2025.
